Our company numbers in 2022
Digital company
The most important element of your company is by far the system for issuing invoices (when you are entrepreneur or you run a small company), which along with business development turns into a full ERP system (Enterprise Resource Planning).
The possibilities of such a system largely determine your competitiveness on the market, allowing for continuous optimization of business processes or their quick change in response to the dynamic changing expectations of the market or your customers.
In short, the system that you have implemented determines your success in business. Choose carefully.
You will achieve success with our system. Check the possibilities laying at hand.
Our Digital Company offer is based on the modern, modular, multilingual Standard ERP system by HansaWorld, thanks to which we let you change your company into a Digital Company, run in a modern way.
SolutionsBay is Authorised Partner of HansaWorld
For those who:
- takes care of the costs in the company
- run seasonal businesses
- develops dynamically the company (or are forced to limit activities for a certain period of time)
Modularity
You choose only those modules that you need
in your company.
The „pay as you go” payment method gives you flexibility in
terms of costs. You can adjust the functionality of the system
and the number of users to current needs, one month in
advance.
You only pay for these Modules (functions) and for as many
users as you need in a given period. You don’t overpay.
For those who:
- takes care of the costs in the company
- run seasonal businesses
- develops dynamically the company (or are forced to limit activities for a certain period of time)
Modularity
You choose only those modules that you need
in your company.
The „pay as you go” payment method gives you flexibility in
terms of costs. You can adjust the functionality of the system
and the number of users to current needs, one month in
advance.
You only pay for these Modules (functions) and for as many
users as you need in a given period. You don’t overpay.
For those who:
- takes care of the costs in the company
- run seasonal businesses
- develops dynamically the company (or are forced to limit activities for a certain period of time)
CRM
In addition to the obvious financial, warehouse and
accounting features, you can install an integrated full
CRM module, which includes, among others:
WorkFlow
Telephony
SMS
integration with e-mail
conducting marketing campaigns
For those who:
- works in teams (i.e. remotely)
- has customers and want to serve them at the highest possible level, regardless of the method of communication
For those who:
- works in teams (i.e. remotely)
- has customers and want to serve them at the highest possible level, regardless of the method of communication
CRM
In addition to the obvious financial, warehouse and
accounting features, you can install an integrated full
CRM module, which includes, among others:
WorkFlow
Telephony
SMS
integration with e-mail
conducting marketing campaigns
For those who:
- works in teams (i.e. remotely)
- has customers and want to serve them at the highest possible level, regardless of the method of communication
For those who:
- has customers and want to serve them at the highest possible level, regardless of the way of communicating,
- does not want to implement, integrate and maintain many dedicated systems in their company,
- wants to keep a history of communication with customers
- works in teams (i.e. remotely)
Communication
with the world
In one system, in an integrated and interconnected way,
you can contact the customers or suppliers:
by phone, by e-mail or by SMS
You contact your customers directly from their card, Offers
or Orders tab. In addition, each and single interaction is saved
on the Customer’s card, so in the future you have the entire
history of communication at hand. Anytime. Directly in the system.
The telephone exchange also enables communication between
employees. When you have branches in other countries, phone
calls are free!
For those who:
- has customers and want to serve them at the highest possible level, regardless of the way of communicating,
- does not want to implement, integrate and maintain many dedicated systems in their company,
- wants to keep a history of communication with customers
- works in teams (i.e. remotely)
Communication
with the world
In one system, in an integrated and interconnected way,
you can contact the customers or suppliers:
by phone / by e-mail or by SMS
You contact your customers directly from their card, Offers
or Orders tab. In addition, each and single interaction is saved
on the Customer’s card, so in the future you have the entire
history of communication at hand. Anytime. Directly in the system.
The telephone exchange also enables communication between
employees. When you have branches in other countries, phone
calls are free!
For those who:
- has customers and want to serve them at the highest possible level, regardless of the way of communicating,
- does not want to implement, integrate and maintain many dedicated systems in their company,
- wants to keep a history of communication with customers
- works in teams (i.e. remotely)
Language options / implementation of fiscal rules
The system (user interface) is available in one of over
thirty available languages with easy switching between
them during work.
Additionally, over 100 fiscal rules are implemented in
the system, and are updated on an ongoing basis
by regional teams.It means you have immiediatelly available system Standard ERP by HansaWorld for branch offices compatible to fiscal requirements in more than 100 coutries just by click!
For those who:
- run business in many countries
For those who:
- run business in many countries
Language options / implementation of fiscal rules
The system (user interface) is available in one of over
thirty available languages with easy switching between
them during work.
Additionally, over 100 fiscal rules are implemented in
the system, and are updated on an ongoing basis
by regional teams.
For those who:
- run business in many countries
For those who:
- works in teams (i.e. remotely)
- wants to have an automatic document approval system implemented
provides employees with an integrated system for customer service at the highest level possible
Internal notifications and reminders
An interesting solution is the mechanism of notifications
and reminders inside the system.
Each time you log in, but also at the appointed time,
you are reminded of the open tasks for you. At the same
time, the reminder that appears refers to the customer’s
card, offer’s or order’s it concerns. All available under
one click.
The functionality is irreplaceable when working in a team
or remotely, or when the client has asked for following call,
i.e. in three months.
For those who:
- works in teams (i.e. remotely)
- wants to have an automatic document approval system implemented
provides employees with an integrated system for customer service at the highest level possible
Internal notifications and reminders
An interesting solution is the mechanism of notifications
and reminders inside the system.
Each time you log in, but also at the appointed time,
you are reminded of the open tasks for you. At the same
time, the reminder that appears refers to the customer’s
card, offer’s or order’s it concerns. All available under
one click.
The functionality is irreplaceable when working in a team
or remotely, or when the client has asked for following call,
i.e. in three months.
For those who:
- works in teams (i.e. remotely)
- wants to have an automatic document approval system implemented
provides employees with an integrated system for customer service at the highest level possible
Any device and operating system
Access to the system is through users’ applications
installed on their devices with any operating system:
Windows
macOS
Android
iOS
This is a unique feature of the system. It allows you to
use various devices in your company. It just works.
For those who:
- uses in the company computers with different operating systems, i.e. macOS (Apple) and Windows
For those who:
- uses in the company computers with different operating systems, i.e. macOS (Apple) and Windows
Any device and operating system
Access to the system is through users’ applications
installed on their devices with any operating system:
Windows
macOS
Android
iOS
This is a unique feature of the system. It allows you to
use various devices in your company. It just works.
For those who:
- uses in the company computers with different operating systems, i.e. macOS (Apple) and Windows
For those who:
- works in teams (i.e. remotely)
- wants to have a view of the work effects in snapshot from individual sales staff, through sales teams (i.e. regions) or the entire company.
- wants to supervise the processes in the company and their progress
- wants to quickly find out at what stage is the offer, project, order execution or document approval.
WorkFlow
The company is processes’s based. More or less
complicated. The system enables the presentation of
these processes in the graphic view.
You can clearly see how the processes are going, which
area requires more attention, and where the company
works flawlessly.
You can create WorkFlow view, among others, for:
Selling / Purchas / Service Orders / Debt collection
Accounting / Ongoing projects / customer acquisition campaigns
acceptance of cost invoices / IT tickets handling
For those who:
- works in teams (i.e. remotely)
- wants to have a view of the work effects in snapshot from individual sales staff, through sales teams (i.e. regions) or the entire company.
- wants to supervise the processes in the company and their progress
- wants to quickly find out at what stage is the offer, project, order execution or document approval.
WorkFlow
The company is processes’s based. More or less
complicated. The system enables the presentation of
these processes in the graphic view.
You can clearly see how the processes are going, which
area requires more attention, and where the company
works flawlessly.
You can create WorkFlow view, among others, for:
Selling / Purchas / Service Orders / Debt collection
Accounting / Ongoing projects / customer acquisition campaigns
acceptance of cost invoices / IT tickets handling
For those who:
- works in teams (i.e. remotely)
- wants to have a view of the work effects in snapshot from individual sales staff, through sales teams (i.e. regions) or the entire company.
- wants to supervise the processes in the company and their progress
- wants to quickly find out at what stage is the offer, project, order execution or document approval.
Multi-company (holding) structure
The system allows for expansion to a structure
of 200 independent companies.
In the case of a holding structure, the system ensures
full consolidation of financial results or, in case
multi-national’s subsidiaries, online consolidation
of the results to the base currency! Especially the
latter feature might be an issue for many accountants
and here it is a standard option.
For those who:
- run accounting offices and want to serve clients in an automated manner
- run a business in the form of a holding structure, where consolidation of financial results is required
For those who:
- run accounting offices and want to serve clients in an automated manner
- run a business in the form of a holding structure, where consolidation of financial results is required
Multi-company (holding) structure
The system allows for expansion to a structure
of 200 independent companies.
In the case of a holding structure, the system ensures
full consolidation of financial results or, in case
multi-national’s subsidiaries, online consolidation
of the results to the base currency! Especially the
latter feature might be an issue for many accountants
and here it is a standard option.
For those who:
- run accounting offices and want to serve clients in an automated manner
- run a business in the form of a holding structure, where consolidation of financial results is required
For those who:
- works in teams (i.e. remotely)
- wants to process documents automatically, under full control and in the fastest possible way
- wants to enable the approval of documents by employees and managers at any time and any place
Document’s acceptance
Regardless of the graphical presentation of the
processes (WorkFlow), the system enables the
implementation of the document approval process
(i.e. purchase invoices or offers below a certain
profitability threshold).
You can set up the approval process
multi-level (the document requires the approval of
many organizational units in the company)in any
option, when acceptance at a certain level is
considered:
a. only one designated person
b. one person of many in the team
c. multi-person
For those who:
- works in teams (i.e. remotely)
- wants to process documents automatically, under full control and in the fastest possible way
- wants to enable the approval of documents by employees and managers at any time and any place
Document’s acceptance
Regardless of the graphical presentation of the
processes (WorkFlow), the system enables the
implementation of the document approval process
(i.e. purchase invoices or offers below a certain
profitability threshold).
You can set up the approval process
multi-level (the document requires the approval of
many organizational units in the company)in any
option, when acceptance at a certain level is
considered:
a. only one designated person
b. one person of many in the team
c. multi-person
For those who:
- works in teams (i.e. remotely)
- wants to process documents automatically, under full control and in the fastest possible way
- wants to enable the approval of documents by employees and managers at any time and any place
WebShop / WebB2B
For those who:
- sell in the eCommerce channel
For those who:
- sells in the eCommerce sales channel
webShop / webB2B
The system has an internal webShop module that
allows you to build an online store directly integrated
with the system in all aspects.
Additionally, integration with the Shoper platform
is available in three variants:
Products
Products and Orders
Products, Orders and CRM
For those who:
- sell in the eCommerce channel
For those who:
- receives multiple documents of the same type in paper or PDF format and enter the data from these documents manually into the system
- wants to run a business electronically (no papers)
OCR
In cooperation with the leader in the field of OCR
(Optical Character Recognition) technology, DocuSoft,
an OCR module is available.
You can use OCR to process any structured documents
such as invoices, orders, CMR documents or i.e. Covid
certificates.
OCR significantly speeds up the processing of documents,
reduces errors compared to case when manually entered
into the system and ensures, individually for a specific
process, their automatic processing.
For those who:
- receives multiple documents of the same type in paper or PDF format and enter the data from these documents manually into the system
- wants to run a business electronically (no papers)
OCR
In cooperation with the leader in the field of OCR
(Optical Character Recognition) technology, DocuSoft,
an OCR module is available.
You can use OCR to process any structured documents
such as invoices, orders, CMR documents or i.e. Covid
certificates.
OCR significantly speeds up the processing of documents,
reduces errors compared to case when manually entered
into the system and ensures, individually for a specific
process, their automatic processing.
For those who:
- receives multiple documents of the same type in paper or PDF format and enter the data from these documents manually into the system
- wants to run a business electronically (no papers)
Integrated calendar
The system has a built-in calendar, available
to every user, but it can also be used, for
example, as a tool for booking conference
rooms.
For those who:
- provides employees with an integrated, one system so that they perform their duties as efficiently as possible.
For those who:
- provides employees with an integrated, one system so that they perform their duties as efficiently as possible.
Integrated calendar
The system has a built-in calendar, available
to every user, but it can also be used, for
example, as a tool for booking conference
rooms.
For those who:
- provides employees with an integrated, one system so that they perform their duties as efficiently as possible.
For those who:
- takes care of costs and build a system adapted to the current needs of the company
- run seasonal businesses
- develops dynamically the company and are not able to determine when and how many employees the company will have in months ahead
Scalability
One of the unique features of the system is its
scalability: from a single user (free application for
invoicing with basic functions) to a large company,
even with several hundred employees.
The system grows along with your company. What is
especially important, the user interface remains
unchanged all the time, and what changes are only
the available modules (features) and the number
of users at a time.
A unique feature of the system in the scale of
solutions all over the world.
For those who:
- takes care of costs and build a system adapted to the current needs of the company
- run seasonal businesses
- develops dynamically the company and are not able to determine when and how many employees the company will have in months ahead
Scalability
One of the unique features of the system is its
scalability: from a single user (free application for
invoicing with basic functions) to a large company,
even with several hundred employees.
The system grows along with your company. What is
especially important, the user interface remains
unchanged all the time, and what changes are only
the available modules (features) and the number
of users at a time.
A unique feature of the system in the scale of
solutions all over the world.
For those who:
- takes care of costs and build a system adapted to the current needs of the company
- run seasonal businesses
- develops dynamically the company and are not able to determine when and how many employees the company will have in months ahead
Integration with the world
The system has many built-in solutions that you can use
from the very first moment (see Modules).
However, if you have special requirements or need integration
with external systems, you have unlimited possibilities by
integrating through REST API.
Such integration requires a full case study and implementation
process. With your involvement, the entire integration process
should not take longer than one month or so.
For those who:
- requires the ERP system to be integrated with specialized external systems.
- requires an individual approach tailored to specific business needs
For those who:
- requires the ERP system to be integrated with specialized external systems.
- requires an individual approach tailored to specific business needs
Integration with the world
The system has many built-in solutions that you can use
from the very first moment (see Modules).
However, if you have special requirements or need integration
with external systems, you have unlimited possibilities by
integrating through REST API.
Such integration requires a full case study and implementation
process. With your involvement, the entire integration process
should not take longer than one month or so.
For those who:
- requires the ERP system to be integrated with specialized external systems.
- requires an individual approach tailored to specific business needs
- Takes care of the costs in the company
- Run seasonal businesses
- Develops dynamically the company (or are forced to limit activities for a certain period of time)